AGENDA

1.                Apologies for absence.

2.                Chairman’s Announcements.

3.                Minutes

(a)     To receive and confirm the minutes of the Parish Council meeting held on 19^th January 2012 (appendix 1);

(b)       To receive the minutes of the personnel committee meeting held on 24^th January 2012 (appendix 2)

(c)       To receive the minutes of the planning committee meeting held on 9^th February 2012 (appendix 3)

4.                To receive member’s declarations of personal and prejudicial interests in items on the agenda.

5.                Co-option

                        To consider co-opting Richard Perry and Tina Gentry onto the Parish Council to fill two of the vacancies.

6.                Public participation session with respect to items on the agenda and other matters that are of mutual interest.

7.                To receive a progress report from the outgoing Clerk (appendix 4).

8.                To receive reports from:

a)           District Councillors;

b)           Police and any other emergency services, if present.

9.                Personnel Committee

                   To appoint one member onto the personnel committee to replace Cllr. Prof Lew Schnurr.

10.              Parish Council assets/events/publications/projects

a)           Property Matters (Leading Councillor – Cllr. M. Edwards)

(i)       To receive a report from the leading Councillor (appendix 5);

(ii)     

(iii)    To consider the request from Cirdan Sailing Trust to use the kitchen and field on 8^th July 2012 (appendix ).

b)           Heybridge Herald (Leading Councillor – Cllr. G. Tully)

To receive a report from the leading Councillor.

c)           Risk Management (Leading Councillor – Cllr. M. Edwards)

To receive a report from the leading Councillor (appendix ).

d)           Footpath Signage (Leading Councillor – Cllr. K. Ryder)

To receive a report from the leading Councillor.

e)           Daisy Meadow Car park (Leading Councillor – Cllr. Prof. L. Schnurr)

To receive a report from the leading Councillor;

f)            Park Rangers (Leading Councillor – Cllr. K. Ryder)

To receive a report from the leading Councillor;

g)           Village Fete

To decide whether the Parish Council will arrange a village fete and agree a suitable time (appendix ).

11.              Planning, Highways and Environment Matters

a)           To consider and make comments to the District Council on applications received:

Application No:                WTPO/MAL/12/00071

Proposal:                        TPO 2/95 T1 - Oak - Cut back area of crown overhanging roof of 55 Crescent Road to previous cuts.

Location:                        57 Crescent Road, Heybridge

b)           To receive a report from the Tree Warden;

c)           To consider the letter from Maldon District Council regarding the work that took place at Oak Tree Meadow on 15^th October 2012 (appendix );

d)           To receive a report from the Public Rights of Way Officer – nothing to report.

e)           To consider the proposed allotment sites put forward by members (appendix ).

f)            To consider the letter from Farleigh Hospice requesting permission to commence the annual sponsored walk for life from Daisy Meadow car park (appendix ).

12.              Equality Act 2012

                   To consider the questions put forward in the letter from Maldon District Council regarding setting of equality objectives (appendix).

13.              Schedule of Meetings

                   To agree the meeting schedule for 2012/13 (appendix )

14.              Financial Matters

a)           To receive and approve the schedule of payments including invoices and accounts for payment (to be circulated at the meeting);

b)           To receive an updated statement of accounts (to be circulated at the meeting);

c)           To consider the donation request from the PCC of the United Benefice of Heybridge (appendix ).

d)           To consider purchasing a box of chocolates for the Public Rights of Way officer to thank her for her work over the past year;

e)           To consider the request for various office items for the incoming Clerk (appendix )

15.              Reports from Outside Committees

a)           Parish Passenger Transport Representatives Meeting                      (Rep Cllr L Schnurr)

Elms Farm Park Friends Group & Oak Tree Meadow                       (Rep Cllr K Ryder)

Health Matters                                                                              (Rep Cllr L Schnurr)

16.              Essex Association of Local Councils

To approve any training requirements:

                   Councillor Training Day 1 – 7^th March 2012 - £60.00 per delegate

                   Law & Procedures – 15^th March 2012 - £60.00 per delegate

                   Council Finance – 28^th March 2012 - £60.00 per delegate

17.              Future meetings

The next meeting of the Planning Committee of the Parish Council will be held on Thursday 8^th March 2012 at 7.30pm.

The next meeting of the Parish Council will be held on Thursday 22^nd March 2012 at 7.30pm.

All the trucks are out today collecting Monday’s work. Maldon District Council will continue to run a day late all week and work Saturday morning to catch up. There may be a few roads in the district that remain inaccessible today but they will return to them as soon as conditions allow.

Following the resignation of the Clerk, a new Clerk has been appointed.

Miss Laurie Wiebe will take over the post with effect 1st February 2012.

Please be advised that the Refuse and Recycling collections have been suspended today (Monday 6th February 2012) due to the road conditions and they will be collecting 1 day later this week

AGENDA

1.                Apologies for absence.

2.                Chairman’s Announcements.

3.                Minutes

To receive and confirm the minutes of the planning committee meeting held on 5^th January 2012 (appendix 1)

4.                Declarations of Personal and Prejudicial Interests.

5.                Public participation session with respect to items on the agenda.

6.                Planning Applications

a)                   To consider and make comments to the District Council on any applications received:

(i)                   Application No:                  HOUSE/MAL/11/01123

              Proposal:                           Proposed extension and alterations

              Location:                            Whiteways, Harfred Avenue, Heybridge

(ii)                 Application No:                  HOUSE/MAL/11/01140

                        Proposal:                           Conservatory and terraces

                        Location:                            21 Maritime Avenue, Heybridge

(iii)                Application No:                  FUL/MAL/11/01146

                        Proposal:                           Redevelopment of site to provide non-food retail units (A1 – 7550sq m), external garden centre and hotel (C1); access, servicing, vehicle and cycle parking, hard and soft landscaping and associated works.

Location:                                       Brooks Bros & land adjoining, The Causeway, Maldon

(iv)                Application No:                  HOUSE/MAL/12/00001

                        Proposal:                           Proposed first floor side extension and rear single storey extension

Location:                            7 Ten Acre Approach Heybridge

(v)                 Application No:                  WTPO/MAL/12/00071

                        Proposal:                           TPO 2/95 T1 - Oak - Cut back area of crown overhanging roof of 55 Crescent Road to previous cuts.

Location:                            57 Crescent Road Heybridge

(vi)                Application No:                  ESS/62/11/MAL

                        Proposal:                           Materials recycling facility for municipal, construction, commercial and industrial waste.  Proposed development includes an extension to the existing onsite building as well as associated site improvement works.

                   Location:                            Green Recycling Ltd, Quayside Industrial Estate, Bates Road, Maldon

7.         The next meeting of the Planning Committee of the Parish Council will be held on Thursday 8^th March 2012 at 7.30pm.

AGENDA

1.                Apologies for absence.

2.                Chairman’s Announcements.

3.                Minutes

(a)     To receive and confirm the minutes of the Parish Council meeting held on 15^th December 2011 (appendix 1);

(b)     To receive and confirm the minutes of the extraordinary Parish Council meeting held on 12^th January 2012 (appendix 2);

(b)       To receive the minutes of the planning committee meeting held on 5^th January 2012 (appendix 3)

(c)       To receive the minutes of the personnel committee meeting held on January 2012 (to be circulated at the meeting)

4.                To receive member’s declarations of personal and prejudicial interests in items on the agenda.

5.                Public participation session with respect to items on the agenda and other matters that are of mutual interest.

6.                To receive a progress report from the Clerk – nothing to report.

7.                To receive reports from:

a)           District Councillors;

b)           Police and any other emergency services, if present.

8.                Parish Council assets/events/publications/projects

a)           Property Matters (Leading Councillor – Cllr. M. Edwards)

(i)       To receive a report from the leading Councillor (appendix 4);

(ii)      To ratify the invoice from Pralet Heating for the water testing;

(iii)    To ratify repairs to the front door of Plantation Hall at a cost of £67.73;

(iv)    To ratify the invoice of £45.00 for repairs to the manhole cover in King George V field;

(v)     To approve the expenditure of £100.00 to paint the new concrete for the bike racks;

(vi)    To ratify the payment for the salt bin, salt, spreader and shovel.

b)           Heybridge Herald (Leading Councillor – Cllr. G. Tully)

To receive a report from the leading Councillor.

c)           Risk Management (Leading Councillor – Cllr. M. Edwards)

To receive a report from the leading Councillor (appendix 5).

d)           Footpath Signage (Leading Councillor – Cllr. K. Ryder)

To receive a report from the leading Councillor.

e)           Daisy Meadow Car park (Leading Councillor – Cllr. Prof. L. Schnurr)

To receive a report from the leading Councillor;

f)            Park Rangers (Leading Councillor – Cllr. K. Ryder)

To receive a report from the leading Councillor;

9.                Planning, Highways and Environment Matters

a)           To consider and make comments to the District Council on applications received:

                                         Application No:               FUL/MAL/11/01136

Proposal:                        Construct 2 dwellings.  Review of existing drive/footpath to Lofts Farm and new access.

Location:                        Land at Lofts Farm, Site 1, Broad Street Green Road, Great Totham

b)           To receive a report from the Tree Warden;

c)           To receive a report from the Public Rights of Way Officer (appendix 6).

(i)               To consider the suggestion to divert footpath 26 between The Roothings and Hunt Avenue.

d)           To receive a report from the Highways Panel representative (to be circulated at the meeting);

e)           To receive passenger information for the bus service (to be circulated at the meeting if available);

f)            To consider the email from a resident regarding allotment investigations in the parish (appendix 7)

g)           To consider arranging an event to coincide with the Olympic torch passing through Heybridge (previously circulated).

10.              Consultations

To formulate any comments regarding the Waste Development Document (appendix 8);

11.              Financial Matters

a)           To receive and approve the schedule of payments including invoices and accounts for payment (to be circulated at the meeting);

b)           To receive an updated statement of accounts (to be circulated at the meeting);

c)           To consider the request for financial assistance from 2^nd Heybridge Brownies (appendix 9).

d)           To consider donating £105.00 to Maldon Cricket Club for advertising and a presentation gift (appendix 10).

12.              Reports from Outside Committees

a)           Parish Passenger Transport Representatives Meeting                  (Rep Cllr L Schnurr)

Elms Farm Park Friends Group & Oak Tree Meadow                    (Rep Cllr K Ryder)

Health Matters                                                                             (Rep Cllr L Schnurr)

13.              Essex Association of Local Councils

To approve any training requirements:

                   Raising the Profile – 22^nd February 2012 - £40.00 per delegate

14.              Future meetings

The next meeting of the Planning Committee of the Parish Council will be held on Thursday 9^th February 2012 at 7.30pm.

The next meeting of the Parish Council will be held on Thursday 23^rd February 2012 at 7.30pm.

15.              Exclusion of Press and Public

The Council will resolve to exclude the press and public from the remainder of the meeting due to confidential business. (Public Bodies (Admissions to Meetings) Act 1960, s 1 (2)).

16.              Personnel Matters

                   To consider any recommendation from the personnel committee regarding the outgoing Parish Clerk as detailed in the report (to be circulated at the meeting).

17.                   Complaint

To receive the complaint made against a member of the Parish Council (appendix 11).

AGENDA

1.             Apologies for absence.

2.             Chairman’s Announcements.

3.             To receive and confirm the minutes of the meeting of the personnel committee held on 6^th December 2011 (appendix 1).

4.             To consider the applications for the full time post of Clerk to the Parish Council and decide which applicant(s) should be interviewed (appendix 2).

5.             To decide dates and times for the interviews.

6.             To decide a time for the next personnel committee meeting, following the interviews, to decide which applicant will be appointed.

7.             To decide whether to recommend to the Parish Council the use of the current Parish Clerk in a consultancy capacity (appendix 3).

8.             The next meeting of the Parish Council will be held on Thursday 19^th January 2012 at 7.30pm.

AGENDA

1.             Apologies for absence.

2.             Chairman’s Announcements.

3.             To receive member’s declarations of personal and prejudicial interests in items on the agenda.

4.             Public participation session with respect to items on the agenda and other matters that are of mutual interest.

5.             To consider the recommendation from the Budget Committee and set the precept for 2012/13 (appendix 1).

6.       The next meeting of the Parish Council will be held on Thursday 19^th January 2012 at 7.30pm.

AGENDA

1.                Apologies for absence.

2.                Chairman’s Announcements.

3.                Minutes

To receive and confirm the minutes of the planning committee meeting held on 1^st December 2011 (appendix 1)

4.                Declarations of Personal and Prejudicial Interests.

5.                Public participation session with respect to items on the agenda.

6.                Planning Applications

a)                   To consider and make comments to the District Council on any applications received:

(i)                  Application No:             LBC/MAL/11/01088

            Proposal:                     Removal of internal plasterboard demountable partitions originally installed in 1986, to some office areas.

            Location:                      ICS House, Hall Road, Heybridge

7.         The next meeting of the Planning Committee of the Parish Council will be held on Thursday 2^nd February 2012 at 7.30pm.

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