To book any room in Plantation Hall (including the field/changing rooms) you must:
The booking is not confirmed until all of the above steps have been completed.
If you cancel less than 14 days before the booking, the charges will not be refunded. Cancellations must be in writing and may be subject to a charge of £5.00.
Write to Plantation Hall, Colchester Road, Heybridge, Maldon, Essex, CM9 4AL.
Telephone: 01621 852471.
The person who makes the booking, or their representative, is responsible for the premises and everything in the premises, whilst they are using them.
The premises must only be used for the purpose stated on the booking form.
Heybridge Parish Council may retain some or all of the deposit, and may ask for any additional costs of repairing and damage caused by the hirer.
When you have made a booking, you must:
In the event of any problems or issues, only the person responsible for the hiring may discuss with the Clerk (not the caretakers) and not left to members of the hirers group or party to discuss.
Please be aware that the Parish Council has a ‘Unacceptable Behaviour Policy’ a copy of which will be provided on request.
Parking in the car park to Plantation Hall is at your own risk.
You must not:
No animals (other than guide dogs) are permitted in the premises.
Items that are strictly banned from use include:
You are welcome to use the kitchen for making tea, coffee, soft drinks and light refreshments at no charge. The kitchen is equipped with crockery and cutlery and there is a water heater for making hot drinks. You must bring your own supplies of tea, coffee, milk and sugar etc and tea towels and dishcloths for washing up.
Heybridge Parish Council has some red check tablecloths, made to fit our large tables and matching red napkins, which can be hired out for £11.00 plus VAT. Any losses will be charged at £5.00 per tablecloth and £2.00 per napkin, but the hire charge includes the cost of washing after the hiring.
If you are using the kitchen to prepare and serve food, you may use the crockery, cutlery but you will need to supply your own cookware. (Please note that sharp knives are not available.) Kitchens are dangerous places, so children should not be in the kitchen at any time and the shutters should be kept closed when food is being prepared. Please note that in the event of the fire alarm sounding the shutters will close automatically.
When you have finished, make sure you leave the kitchen clean, dry and ready for the next user. The Hall does not have a general rubbish collection, so please take your bottles, cans and other rubbish away with you.
When playing a football match, one person (usually from the home team) will be given a key to the outer doors of the changing area. That person is then responsible for the security of the changing rooms and everything in them during the match and until the changing rooms are vacated at the end of the hiring.
If the changing rooms and showers are included in the hire, then one person will be given a key and must take responsibility for the security of everything in there during the hiring.
Football boots should be removed before entering the building and not washed anywhere in the building. The changing rooms and showers should be left as clean and tidy as possible, and you should take any rubbish home with you.